Job Cost Data Conversion

Learn how to setup Job Cost Data conversion in your Job Cost module.

It is important that these steps be performed in the order listed.
  1. Complete all four tabs of the Job Cost Installation screen.
  2. Set the processing date to the conversion date using Processing Date Change.
  3. Enter all cost types (for example, L, M, S, O, and E) using Cost Type > File Maintenance.
  4. Print the cost types and check for accuracy.
  5. Enter all standard phases using Standard Group / Phase Maintenance.
  6. List all standard phases and check for accuracy.
  7. Enter overhead allocation information, if applicable, using Overhead Allocation Maintenance.
  8. Print the overhead allocations and check for accuracy.
  9. Set up tax classification codes using Tax Classification File Maintenance.
  10. If standard jobs are performed, enter file information for each standard job using Jobs. If no standard jobs are performed, proceed to step 13.
  11. If standard jobs are performed, list the standard jobs and check for accuracy.
  12. Enter all phases for the standard jobs using Job Phases.
    Tip: If Project Setup is present on the system, some users find it easier to set up phases and estimates by adding information in the Project Setup > Job Setup screen, then transferring to Job Cost.
  13. List all phases for the standard jobs and check for accuracy.
  14. Enter Quick Job Setup information, as needed, using Quick Job Setup.
  15. Enter all jobs in progress as of the conversion date using Jobs.
  16. Print all jobs in progress as of the conversion date and check for accuracy.
  17. Enter the phases for all jobs in progress as of the conversion date using Job Phases.
  18. List the phases for all jobs in progress as of the conversion date and check for accuracy.
  19. Confirm that there are no job cost transaction entries in progress in the Cost Transaction Report or Job Cost G/L Detail Report.
  20. Ensure that the Job Cost transactionscheckbox is not selected on the General Ledger Installationscreen.
  21. Enter cost-to-date figures as of the end of the prior fiscal year for all jobs using Job Cost Transaction Entry.
  22. Enter year-to-date cost figures for all jobs as of the conversion date using Job Cost Transaction Entry.
  23. Print the Job Cost Transaction Report and check for accuracy. If correct, update. If not, make necessary changes before updating.
  24. Print the Job Cost G/L Detail Report and check for accuracy. If correct, update. If not, make necessary changes before updating.
  25. Clear week-to-date, month-to-date and year-to-date figures for job cost using Clear WTD, MTD, YTD Totals.
  26. On the General Ledger Installation screen, select the Job Cost checkbox so that these figures will post to the General Ledger.
  27. Set the processing dates for the new period using Processing Date Change.
  28. If the Accounts Receivable module is installed, Job Cost conversion is complete; billing information should be entered during Accounts Receivable conversion. If the Accounts Receivable module is not installed, proceed to step 30.
  29. If the Accounts Receivable module is not installed, enter the billings-to-date for all current jobs using Billing Transaction Entry.
  30. Print the Billing Transaction Report and check for accuracy. If the information is correct, update.